Instructions to enter a meet using MileSplit's Online Meet Registration System


CLAIMING YOUR TEAM

Step 1: Go to your home MileSplit – address is state abbreviation.milesplit.com – ex: http://pa.milesplit.com.
If you already have a userID and password from your MileSplit state, skip to Step 3. If you do not, then you must first do Step 2.

Step 2: In the header on the right, it will say "you are not logged in." Beside that, click the "Register" button, and fill out the information. You can select your own ID, but you will be emailed a password (which you can change later).

Step 3: Please note you may be on the national portal - www.milesplit.com. There are no teams on the national portal, so if you do not see Teams on the nav bar - you will need to switch to your home state to find your team. Either change the www to your 2 digit state abbreviation, or click on the navy bar over MileSplit - the Premier HS TF/XC Network to go to the about us page which has the list of states links toward the bottom of the page. Once you are on your individual state page, you will see a nav bar that includes Teams. Click on “Teams” in the toolbar and locate your team.

Step 4: Click on your team name and once on that page, look beneath the team title and then click the link that says "Claim this Team."

Step 5: Click either Coach or Team Administrator, but not both. Each has the same access to your team roster and online meet registration.

Step 6: Click on the "Yes, I am a coach on this team" at the bottom of that page. You may add your team position in the text box, and any other information you believe we will need to quickly verify you are a coach. A school email address is also a very good indicator we use.

Step 7: Wait for a confirmation email from MileSplit saying that you are approved to be a Team Coach or Team Admin. Most requests are approved within several hours. If you have not received the email within 12 hours, please check your junk or spam folders for the email.

If you have questions, please feel free to contact, MileSplit Online Registration support, Gayle Rich at gayle.rich@flocasts.com.


IF YOU HAVE ALREADY REGISTERED BUT FORGOTTEN YOUR PASSWORD

Click on Login. On that page is a link if you have forgotten your password. Click and fill out your username, or email address. If you do not quickly receive it, you may have a typo in the email address you originally entered, or it may be going to your spam mail folder. It is a server generated email and many mailservers read that as spam. If you do not get it, email Gayle Rich at grich@milesplit.us.

When you receive it, click on the link and it will allow you to reset your password. Then login.


EDITING YOUR TEAM ROSTER

Step 1: Make sure you are logged in. Go to your team page by clicking the "Teams" link in the tool bar. (If you do not see the teams link, you are not on a state site. Go back to Claim your team step 1 at top of page and read and follow those directions.) Scroll down and click on your school name. Once on your team page, you will see a link directly under the team title that now says "Team Manager." Click it.
Club teams - you will not have a team manager link, just click roster - refer to more specific club instructions below individuals at bottom of this page.

Step 2: On the left side of the page, click "Roster."

Step 3: Now you will see a screen with both boy and girl athletes associated with your team. Look through the list --- you may find many athletes that should only be on the (Indoor/Outdoor) Track Roster or only on the Cross Country Roster. If the athlete has already graduated and there is a graduation year, they will not appear on the live roster or in online registration. If a grad does not have the year (indicated from the 0 beside their name), click their name and add it from the drop-down box within edit athlete.

If you see misspellings, click the name and make the correction.

If you see duplicate athletes, please copy the names and email to your state webmaster (email at bottom of each page) or drich@milesplit.us. We merge them, and by doing this, it ensures that all performances on either profile will not be lost.

If a current athlete does not have a grad year, please add it. (please note, we do not add college grad years). All grad years are HS.

The XC and TF designate the rosters that the athlete will appear on during online registration. Please take a few moments to either "Remove from XC", or "Remove from TF", so that you will have fewer names when doing online registration. If an athlete is on both XC and TF rosters, you don't need to change a thing. You can always add an athlete back on a roster by checking the name and "Add to XC".

And if you need to add new athletes, simple click "Add Athlete" and fill out as much info as you know, but the first name, last name and HS grad year are most important.

Step 4: You are now ready to enter a meet using the MileSplit Online Registration system.


ENTERING A MEET ONLINE

Step 1: Make sure you are logged in. You should have already claimed your team and edited your roster. If not, go back to the beginning before doing this step.

Step 2: Go to your state's page and click in the tool bar on "Calendar."  Select the current season, and look for the meet you wish to enter. If the meet is open, you will see a green "Online Entry" box.  Click it. Then on the meet page, click the green "Enter Online Now" bar below the meet title, date and location. (If the bar is yellow, the meet is not yet open. If it is red, the meet is closed, you may click on it to view your entries, print your confirmation, etc., but you cannot make changes at this time.)

Step 3: You will see a screen that says Online Registration, with details on the meet. Click "Enter Team."

Note: If it is a password-protected meet, you will have to get that information from the meet director. MileSplit personnel are not authorized to release that information to coaches.

Step 4: Fill out the information on the next page, which is the team entry form. Your team name should be selected at the top, but if it is not, click the appropriate radio button. Your name and your email address should already be in the boxes. Enter your daytime number and an evening number. These can be the same, but both are mandatory.

If you have another coach you'd like to have access, select Additional Contact, and fill out their information as well.

Then select the Divisions you are entering, and click "Enter Team."

Step 5: You will now see the list of events for all your divisions on the left hand side. Click the first event in which you have athletes to enter. Your Athlete Pool will be displayed on the left hand side. Click all the athletes you are entering in that specific event. When each one is selected, they move to the "Currently Entered" column.

If you forgot to add an athlete to the roster, you can take a moment before leaving any of the event entry pages to click "Go to Team Page to Edit Roster." This is at the bottom of the page. It will open a new window to your team roster page where you can add an athlete. Then return to the online registration window and continue entering athletes.

When all athletes are entered in an event, click "Done Editing." You will be returned to the Event Entries page, where you can continue to enter athletes by event.

Note: When you have entered all of your athletes, at the top of the events list is a yellow box with a Print Confirmation link. Click and print confirmation of your entries.



Step 6: If you are entering a Middle School team as well as a High School team, you will need to start from the Team Entry Form page and select that team. JV teams will be displayed with all HS divisions.

Step 7: If you need to edit your entries again before the meet closes, you will go back to the meet page and again click the green "Online Entry" box. It will say "Already Entered." Simply click "View/Edit Entry" and you will be in the event section.

** When one coach has already entered, and it seems as if you cannot enter the opposite gender.
1. Log into the system as you.
2. Go to the meet page and click the green Enter Online button.
3. The page you get says you're already entered, but click on the blue View/Edit entry link. That will take you to the meet entries page.
4. All of the entries you see on the page are girls (or vice versa) entries, so you need to click on the blue Edit Divisions Entered link on the right. Then click on the blue Enter link for the male division(or vice versa). That will open up the male entries. Then you can proceed to enter athletes into the events




If you have questions, please feel free to contact your state webmaster or MileSplit Online Registration support, Gayle Rich at gayle.rich@flocasts.com.

 

 

 

To Enter a Meet as an Individual:

When you click on the green button to enter the meet, it will send you to a
register or login in page if you have not logged in. If you do not have a
MileSplit or state site username and password, you have to register and get
emailed the password.

Once you receive that, login (top right on gray bar), go to the meet page, click
on the green enter online now button - enter individual. It will identify you by
name from your username.

Add your contact phone numbers (for meet director's use only) and click enter
individual. It will then tell you "you have not claimed an athlete" and ask you
to do a search for an athlete, add your name and search - if you do not find
yourself, you may enter a new athlete and enter the meet.

If you find yourself - from being in our system as a high school or college
student, you must click on your name, go to the profile page, and if it is
indeed you, you must claim your page and await admin approval. Then when that
arrives (usually the same day), you can enter the meet

 

Club Instructions:

You will be able to edit info on the club and add athletes to your roster. As many HS athletes run on both a HS team and Club team, our system makes club coaches search for an athlete in our database prior to adding one. It is likely that they may already be listed from a high school performance and would have to be "borrowed" from their HS team. If not, then you can add the athlete. It is more likely that a MS or elementary student would not be in our system.

Once you've edited your roster, then you'll be set to go into the meet registration and enter your athletes into the meet.

Please note - on the team instructions (for schools) it says to look for the team manager link - for clubs there is not a link. If you are an approved coach/admin for your club team, when you go to the club page, you will be able to immediately click on the links and search/add athletes to your roster.