Rocket Middle School Distance Night

Louisville, KY
Hosted by Assumption
Timing/Results Flaugher Timing

Meet Information

Rocket Middle School Distance Night
Tuesday, April 18, 2017
Assumption Green

Rocket MS Distance Night is an event for 5th-8th grade distance runners that is structured to provide competitors with an opportunity to run a personal best time in either the 800 or 1600 within a fun, festive event setting. Races will be run in the evening across three different divisions (Open, Junior and Senior), with the faster races being held later in the event.

Expected Meet schedule: note that small changes in the schedule may occur as entries come in, and that a final schedule will be provided as we get closer to the meet itself.

Time Event
5:30 Coaches Meeting

Expected Max # Competitors in open races: TBA
6:00 800m Open Girls - section 1
6:05 800m Open Boys - section 1
6:10 800m Open Girls – section 2
6:15 800m Open Boys – section 2
6:20 800m Open Girls – section 3
6:25 800m Open Boys – section 3
6:30 1600m Open Girls – section 1
6:40 1600m Open Boys – section 1

7:00 Star Spangled Banner

Expected Max # Competitors in fast section open races: 20
7:10 800m Open Girls – (fast) section 4
7:15 800m Open Boys – (fast) section 4
7:20 1600m Open Girls – (fast) section 2
7:30 1600m Open Boys – (fast) section 2

Expected Max # Competitors in Junior races: 16
7:40 800m Junior Girls
7:45 800m Junior Boys
7:50 1600m Junior Girls
8:00 1600m Junior Boys

Expected Max # Competitors in Senior races: 16
8:10 800m Senior Girls
8:15 800m Senior Boys
8:20 1600m Senior Girls
8:30 1600m Senior Boys

Race Divisions
Open Division: any athlete of any grade level (5th-8th grade)
Junior Division: athletes in 5th-6th grade
Senior Division: athletes in 7th-8th grade

Meet proceeds: all profit from this meet will be donated to a local charity (to be named).

Gate Admission: $5 adults, $3 students, $3 seniors, kids 12 years old and younger are free

Awards
Senior Division races:
** 1st place = gold winner’s tech shirt
** 2nd-4th place finishers = gray tech shirts
Junior Division races:
** 1st place = gold winner’s tech shirt
** 2nd-4th place finishers = gray tech shirts
Open Division races: no awards

Entry fees
Team entry fees (for 4 or more athletes): $30 per girls team, $30 per boys team
Note: each team entry fee allows unlimited entries in each boys or girls event.
Individual entry fees (for 3 or fewer athletes): $8 per individual girl, $8 per individual boy
Entry fees may be paid at the meet, but must be paid before any athlete from that team competes.

Important Dates
Entries open: Wednesday, February 1 at 9:00am
Entry deadline: Saturday, April 15 at 6:00pm
Once the entry deadline is passed, we will provide a preliminary performance list. Coaches should inspect this list asap and report any scratches by the declaration deadline below. No entries will be accepted after the entry deadline as we will be seeding the events.
Declaration deadline: Monday, April 17 at 6:00pm
Note: we are asking coaches to report all Junior and Senior division race scratches prior to the declaration deadline. We do not need open race scratches, as the open races will be seeded at the meet. Any race day scratches should only involve athletes who were injured or sick on race day. Large numbers of race day scratches make meet administration much more difficult, and so coaches with large numbers of race day scratches risk having limits placed on future entries.

Entry process
1. Entry submission will be through Milesplit.
2. Coaches should enter athletes in the 800 or 1600. Note that athletes can be entered in one event (only), not multiple events. The top Junior and Senior division athletes with grades levels listed will be seeded into the fast section of these events. If an athlete does not have a grade level listed, then that athlete will be entered in the open 800 or 1600 – regardless of their seed time.
** Entry requests. All communication regarding this meet must be via email. We will not discuss entries or answer questions over the phone or via text message. Given the expected volume of entries, we also cannot take “event requests” from coaches other than to scratch athletes who will not compete in a specific event.
3. Entries may close prior to the entry deadline if the meet (or an event) reaches capacity.

Seeding
Prior to the meet, athletes will be seeded into events on the basis of their personal best in that event. If it becomes necessary to choose between one or more similar competitors, the preference will be given to athletes with better season best performances. We will do our best to reseed races where there are scratches, but we ask that coaches not request a reseed so that we can focus on running the meet.

** Senior (7th-8th grade) Division races will include the top 16-18 7th and 8th grade performers entered into the 800 and 1600, all based on verifiable personal bests for the event in which they are being entered. Athletes with no personal best performances in an event will be entered as NT, and will compete in the open division for that race distance. Athletes with no grade level listed will not be seeded into a Senior Division race, regardless of their personal best in that event.

** Junior (5th-6th grade) Division races will include the top 16-18 5th and 6th grade performers entered into the 800 and 1600, all based on verifiable personal bests for the event in which they are being entered. Athletes with no personal best performances in an event will be entered as NT, and will compete in the open division for that race distance. Athletes with no grade level listed will not be seeded into a Junior Division race, regardless of their personal best in that event.

** Open races include athletes who are not seeded into a Junior or Senior division race, and who meet any existing performance standards (see below).

Performance standards for the Open races:
** Girls Open 800: no performance standard
** Girls Open 1600: only entries with a verifiable personal best of 7:30 or faster may compete in the open 1600. Please do not enter athletes into the open 1600 who have not met the performance standard. Girls not meeting that standard will be moved into the open 800, but only as space allows. If the open 800 is full (no room available for additional entries), then those athletes will not be able to compete.

** Boys Open 800: no performance standard
** Boys Open 1600: only entries with a verifiable personal best of 6:00 or faster may compete in the open 1600. Please do not enter athletes into the open 1600 who have not met the performance standard. Boys not meeting that standard will be moved into the open 800, but only as space allows. If the open 800 is full (no room available for additional entries), then those athletes will not be able to compete.

Communication. All communication regarding this meet will be conducted (only) via email. Coaches are strongly advised to check their email regularly in the days leading up to the meet so that they are aware of any announcements regarding the meet.

Meet director Barry Haworth’s email address is: bmhaworth@louisville.edu

Discussions