Meet Information
Central Kentucky
Conference (CKC)
Track planning
meeting- 1-24-18
Danville HS- Flex
room
Member schools met to discuss upcoming conference track
meet. Schools present were: Boyle, Burgin, Casey (via email), Danville,
East Jessamine, Garrard, Henry Clay, Lincoln, Mercer, Pulaski, Rockcastle,
Shelby, West Jessamine, and Woodford.
Anderson and Bourbon were not in attendance.
There was a brief discussion about recently passed
by-laws. It was agreed to take out the
language regarding officers, and the update the by-laws to current year
language.
Meet rotation was extensively reviewed. Discussion included site rotation as well as
host rotation. Due to increased
geographical spread of the conference, ideas were submitted to consider creating
a new way of determining who and where the meet will be held. By rule, these decisions will be made each
year, but a majority of schools agreed that a school's desire to host took
precedence, and then voting about a site would be considered. The site rotation would then be established
so that no one school, or a group of schools would always host. This year's host will be East Jessamine. Their tentative plan is to host at West
Jessamine's facility, but if that is not possible, then Transylvania University
in Lexington may be considered. They
will inform the conference by March 15 of their plan.
The date of Friday May 4, 2018 was agreed upon by all. As in the past, it was agreed that every
attempt to complete the meet on Friday night would be used, and that only after
a discussion at the meet involving all member schools and officials would a
final decision be made. It is always a
possibility that Saturday could be used as a back-up date, but most agreed that
difficulties with getting a bus and other commitments would make this very
difficult.
Meet will begin at 6:00pm.
We will start meet at 6:00pm unless a school contacts either the meet
manager, or officials to let them know they are running behind. When the last bus arrives on site, we will
start meet 30 minutes later to allow for warm-up time. Coaches meeting will take place fifteen
minutes prior to meet start. East
Jessamine HS will be responsible for communication. Contact Jordan Marcum, jordan.marcum@jessamine.kyschools.us
(606)269-2546, on meet day if you are going to be late.
Regarding field events, we all agreed to have a one-hour
open pit, with 4 jumps or throws and no finals.
Starting heights will be HJ Boys 5'2", Girls 4'2" and PV Boys 8', Girls
6'. The following assignments for events
were made:
Long jump: Burgin and Danville
Triple jump: Boyle and Rockcastle
High jump: Lincoln and Bourbon
Pole vault: Woodford and West Jessamine
Shot put: Anderson and Garrard
Discus: Pulaski and Casey
Hurdles: Shelby
Exchange zones: Henry Clay
Blocks and runners: Mercer
East Jessamine will be responsible for everything else
including clerking, awards, t-shirts, concessions, gate, finish line, and
officials.
Discussion of ordering trophies/medals included that Terry
Yeast will order medals from Hasty Awards and will have the bill sent to East
Jessamine. Trophies will be ordered by
East Jessamine from Coffman's in Junction City.
Gordon Bocock will be the starter/referee. Leslie Smith and Vicki Hiestand will do
Hytek/Finish Lynx.
By contract, Conference dues are
$150.00 and payable to East Jessamine HS, c/o Jordan Marcum, 815 Sulphur Well
Road, Nicholasville, KY 40356 8917. Fees should be paid ASAP but definitely by
date of meet. If additional forms are
needed from your school, please contact Jordan Marcum.
New Contracts were
distributed and those need to be signed by a principal or athletic
director and sent to Chris Verhoven, 203 East
Lexington Avenue, Danville, KY 40422 by Mach 15.