Meet Information
TUESDAY, MAY 6, 2014
5:00 field events, 5:00 open running events, 6:00 championship running events.
Location: Fern Creek HS
Order of Events (unless noted, girls will compete before boys)
*Times are estimated. We will run on a rolling schedule.
Field Events (start time 5:00pm)
Shot Put (order: Boys/Girls)
Long Jump
High Jump
Pole Vault
Discus (follows Shot Put; order: Boys/Girls)
Triple Jump (follows Long Jump)
Open Running Events (5:00 pm)
5:00 Open 800m run
5:15 Open 100m dash
Championship Running Events (6:00pm)
6:00 4 x 800m relay
6:30 100/110m hurdles
6:40 100m dash
6:50 4 x 200m relay
7:05 1600m run
7:20 4 x 100m relay
7:30 400m run
7:40 300m hurdles
7:50 800m run
8:05 200m dash
8:15 3200m run
8:40 4 x 400m relay
COACHES MEETING: Well have a brief coaches meeting at 4:45. All participating teams will be expected to help with an event, and those duties will be announced at the coaches meeting. If you have a volunteer who is interested in working a specific event, please e-mail Coach Ames.
MEET LOCATION: Fern Creek High School is located at 9115 Fern Creek Rd (zip code: 40291). Info about Fern Creek HS is available at http://www.jefferson.k12.ky.us/Schools/High/ferncreek.html
TEAMS INVITED: Competition is restricted to schools that are physically located in Louisville / Jefferson County (i.e. Area 3).
THE ENTRY PROCESS: Coaches are responsible for knowing the entry process. No exceptions will be made for coaches who misunderstand the process and/or rules, do not follow the process and/or rules, miss deadlines, etc. Please ask questions if youre unsure as to how the process works.
No athlete or relay team has guaranteed entry into the meet unless they achieve the automatic qualifying standard(s) in the event(s) for which theyve been entered.
The entry process works as follows:
1. Entries will be submitted online this year at KYTrackXC.com. Entries must be submitted by 6:00 pm on May 4 (Sunday evening).
2. Seed times and distances will be automatically generated by the athletes or relay teams top marks during the 2014 outdoor season.
3. Coaches are encouraged to monitor their season bests on KYTrackXC.com to ensure that current and accurate marks for their athletes are being used.
4. No hand times will be considered in the 100 dash, 100/110 hurdles, or 200 dash.
5. Marks will not be corrected after the entry deadline (6:00 pm on Sunday, May 4).
3. Acceptance into the Meet:
(a) Athletes and relay teams with a seed mark that meets the automatic qualifying standard in their respective events will be automatically accepted for competition, and listed as such on the accepted entries list.
(b) Athletes and relay teams with seed marks that do not meet the automatic qualifying standard in their respective events will be ranked by seed time/distance and placed on a waiting list.
(c) At the close of the submission deadline, athletes and relay teams on the waiting list will be accepted for competition (in order, according to seed) as space allows.
(d) Athletes who are not accepted for competition at this point will remain on the waiting list. If accepted athletes scratch from an event, then athletes and relay teams on the waiting list will be moved up accordingly.
4. Late entries:
1. Absolutely no late entries will be accepted in championship events.
2. Coaches who miss the early entry deadline are encouraged to enter their athletes in the open 100 or open 800 to be held at the beginning of the meet.
5. Questions/comments:
Direct all questions and comments to Coach Andy Ames at andrew.ames@jefferson.kyschools.us.
ENTRY RULES:
1. Athletes/relay teams meeting one of the standards below will be automatically accepted for competition in that particular event. See the entry instructions on the first page for details on the entry procedure.
Automatic Entry Acceptance Standards
Event Boys Girls
100m dash 11.20 12.75
200m dash 22.80 26.40
400m run 51.50 61.50
800m run 2:05.00 2:30.00
1600m run 4:40.00 5:30.00
3200m run 10:30.00 12:00.00
100/110m hurdles 16.50 17.25
300m hurdles 43.00 49.00
Event Boys Girls
4 x 100m relay 44.00 52.50
4 x 200m relay 1:33.00 1:51.00
4 x 400m relay 3:34.00 4:22.00
4 x 800m relay 9:10.00 11:15.00
High Jump 6-0 4-10
Long Jump 20-0 15-10
Triple Jump 40-6 31-6
Discus 130-0 90-0
Shot Put 47-0 31-6
2. A school may submit as many individual entries as desired in the individual events, but are limited to entering only one relay team per relay event. If there are empty lanes in a relay event, then we will consider additional relay teams from a school on a first-come, first served basis.
3. We will accept up to 16 athletes and relay teams in all events except pole vault, where all competitors will be accepted and the 4x400, where only 8 teams will be accepted. In laned events, if more than 16 individuals or relay teams hit the automatic acceptance standard, then we will add an additional section.
4. Please do not enter athletes in multiple events unless those athletes are definitely competing in each event (or let the meet director know about any scratches as soon as possible). Race day scratches with athletes in multiple events may lead to restrictions in future entries for offending programs.
5. Special events:
o Open 100 meter dash and 800 meter run: No entry standards. Unlimited entries allowed. Open only to athletes not competing in a championship event, including relays.
ENTRY FEE: $50 per team (boys and girls are considered separate teams). A $25 discount is available for each adult worker provided by the school.
ADMISSION: There will be a $5 admission charge at the gate for all spectators and nonparticipants. Athletes must have their uniform with them or enter the meet with their coach, or they will be charged an admission fee. The admission fee helps cover the cost of running the meet so we can continue to keep a low entry fee for teams.
AWARDS: The top 3 finishers per event receive t-shirts. The winning team will receive a Louisville City Championships Trophy.
RESULTS: Posted at www.kytrackxc.com.
RULES OF COMPETITION:
1. There will be team scoring and the crowning of a City Championship Team. The meet will be scored as a Championship meet with 8 places scored: 10-8-6-5-4-3-2-1. (Note: this is different from the past, where there has been no team score.) Open events will not be scored.
2. The meet will adhere to all NFHS and KHSAA rules regarding competition in track and field.
3. All events will be finals.
4. A $25 discount is available for each adult worker provided by each respective school. If you have a volunteer who is interested in working a specific event, please e-mail Coach Ames. All other work assignments will be given out at the 4:45pm coaches meeting.
5. We will follow a rolling event schedule that is subject to change if weather conditions dictate.
6. If the meet is cancelled due to inclement weather, then we will attempt to hold the meet on an alternative date. If no alternative date is available, or if the meet is rescheduled and inclement weather leads to the cancellation of the meet a second time, then the meet itself will be cancelled.
If inclement weather causes the meet to be interrupted, then all events will continue at the point of interruption. If a weather-related interruption forces the stoppage of a running event in progress, then that running event will be re-run when and if the meet resumes.
7. Athletes will be assigned competitor numbers, which must be clearly written on the back of their right hand. All competitor numbers will be posted at www.KYTrackxc.com and distributed at the meet. No athlete will be allowed to compete without a competitor number.
8. The area of competition will be the track itself and the field within the track. This area will be restricted to include only athletes reporting to an event, athletes competing in an event, and coaches assisting with an event. Spectators are not allowed in the area of competition. Coaches who are not assisting with an event and athletes who are either not competing or reporting to an event will be in violation of the area of competition rules and asked to leave the area.
9. Coaches are responsible for being current on all meet-related announcements and are encouraged to check the Louisville City Championships meet page regularly at www.kytrackxc.com. Questions and comments about the meet may be directed to Coach Andy Ames (Andrew.ames@jefferson.kyschools.us).
10. When applicable, we will follow the same staggers as those used in the State Meet.
REPORTING TO EVENTS:
1. All running event athletes must report to the running event check-in clerk at the first call for their event. The location of the running event check-in clerk will be announced at the meet. If an athlete does not report to their event by the third (final) call, then the check-in clerk has the discretion of dropping that athlete from their event.
2. All field event athletes will be checked in at the location of their event, starting with the first event call. If an athlete does not report to their event by the third (final) call, then the check-in clerk at that particular field event has the discretion of dropping the athlete from their event.
3. If an athlete is competing in a field and a running event at the same time, then it is the responsibility of the athlete to communicate any potential conflict with the respective field event official and check-in clerk and resolve that conflict (e.g. changing the jump-order so that an athlete can compete in a running event).
5:00 field events, 5:00 open running events, 6:00 championship running events.
Location: Fern Creek HS
Order of Events (unless noted, girls will compete before boys)
*Times are estimated. We will run on a rolling schedule.
Field Events (start time 5:00pm)
Shot Put (order: Boys/Girls)
Long Jump
High Jump
Pole Vault
Discus (follows Shot Put; order: Boys/Girls)
Triple Jump (follows Long Jump)
Open Running Events (5:00 pm)
5:00 Open 800m run
5:15 Open 100m dash
Championship Running Events (6:00pm)
6:00 4 x 800m relay
6:30 100/110m hurdles
6:40 100m dash
6:50 4 x 200m relay
7:05 1600m run
7:20 4 x 100m relay
7:30 400m run
7:40 300m hurdles
7:50 800m run
8:05 200m dash
8:15 3200m run
8:40 4 x 400m relay
COACHES MEETING: Well have a brief coaches meeting at 4:45. All participating teams will be expected to help with an event, and those duties will be announced at the coaches meeting. If you have a volunteer who is interested in working a specific event, please e-mail Coach Ames.
MEET LOCATION: Fern Creek High School is located at 9115 Fern Creek Rd (zip code: 40291). Info about Fern Creek HS is available at http://www.jefferson.k12.ky.us/Schools/High/ferncreek.html
TEAMS INVITED: Competition is restricted to schools that are physically located in Louisville / Jefferson County (i.e. Area 3).
THE ENTRY PROCESS: Coaches are responsible for knowing the entry process. No exceptions will be made for coaches who misunderstand the process and/or rules, do not follow the process and/or rules, miss deadlines, etc. Please ask questions if youre unsure as to how the process works.
No athlete or relay team has guaranteed entry into the meet unless they achieve the automatic qualifying standard(s) in the event(s) for which theyve been entered.
The entry process works as follows:
1. Entries will be submitted online this year at KYTrackXC.com. Entries must be submitted by 6:00 pm on May 4 (Sunday evening).
2. Seed times and distances will be automatically generated by the athletes or relay teams top marks during the 2014 outdoor season.
3. Coaches are encouraged to monitor their season bests on KYTrackXC.com to ensure that current and accurate marks for their athletes are being used.
4. No hand times will be considered in the 100 dash, 100/110 hurdles, or 200 dash.
5. Marks will not be corrected after the entry deadline (6:00 pm on Sunday, May 4).
3. Acceptance into the Meet:
(a) Athletes and relay teams with a seed mark that meets the automatic qualifying standard in their respective events will be automatically accepted for competition, and listed as such on the accepted entries list.
(b) Athletes and relay teams with seed marks that do not meet the automatic qualifying standard in their respective events will be ranked by seed time/distance and placed on a waiting list.
(c) At the close of the submission deadline, athletes and relay teams on the waiting list will be accepted for competition (in order, according to seed) as space allows.
(d) Athletes who are not accepted for competition at this point will remain on the waiting list. If accepted athletes scratch from an event, then athletes and relay teams on the waiting list will be moved up accordingly.
4. Late entries:
1. Absolutely no late entries will be accepted in championship events.
2. Coaches who miss the early entry deadline are encouraged to enter their athletes in the open 100 or open 800 to be held at the beginning of the meet.
5. Questions/comments:
Direct all questions and comments to Coach Andy Ames at andrew.ames@jefferson.kyschools.us.
ENTRY RULES:
1. Athletes/relay teams meeting one of the standards below will be automatically accepted for competition in that particular event. See the entry instructions on the first page for details on the entry procedure.
Automatic Entry Acceptance Standards
Event Boys Girls
100m dash 11.20 12.75
200m dash 22.80 26.40
400m run 51.50 61.50
800m run 2:05.00 2:30.00
1600m run 4:40.00 5:30.00
3200m run 10:30.00 12:00.00
100/110m hurdles 16.50 17.25
300m hurdles 43.00 49.00
Event Boys Girls
4 x 100m relay 44.00 52.50
4 x 200m relay 1:33.00 1:51.00
4 x 400m relay 3:34.00 4:22.00
4 x 800m relay 9:10.00 11:15.00
High Jump 6-0 4-10
Long Jump 20-0 15-10
Triple Jump 40-6 31-6
Discus 130-0 90-0
Shot Put 47-0 31-6
2. A school may submit as many individual entries as desired in the individual events, but are limited to entering only one relay team per relay event. If there are empty lanes in a relay event, then we will consider additional relay teams from a school on a first-come, first served basis.
3. We will accept up to 16 athletes and relay teams in all events except pole vault, where all competitors will be accepted and the 4x400, where only 8 teams will be accepted. In laned events, if more than 16 individuals or relay teams hit the automatic acceptance standard, then we will add an additional section.
4. Please do not enter athletes in multiple events unless those athletes are definitely competing in each event (or let the meet director know about any scratches as soon as possible). Race day scratches with athletes in multiple events may lead to restrictions in future entries for offending programs.
5. Special events:
o Open 100 meter dash and 800 meter run: No entry standards. Unlimited entries allowed. Open only to athletes not competing in a championship event, including relays.
ENTRY FEE: $50 per team (boys and girls are considered separate teams). A $25 discount is available for each adult worker provided by the school.
ADMISSION: There will be a $5 admission charge at the gate for all spectators and nonparticipants. Athletes must have their uniform with them or enter the meet with their coach, or they will be charged an admission fee. The admission fee helps cover the cost of running the meet so we can continue to keep a low entry fee for teams.
AWARDS: The top 3 finishers per event receive t-shirts. The winning team will receive a Louisville City Championships Trophy.
RESULTS: Posted at www.kytrackxc.com.
RULES OF COMPETITION:
1. There will be team scoring and the crowning of a City Championship Team. The meet will be scored as a Championship meet with 8 places scored: 10-8-6-5-4-3-2-1. (Note: this is different from the past, where there has been no team score.) Open events will not be scored.
2. The meet will adhere to all NFHS and KHSAA rules regarding competition in track and field.
3. All events will be finals.
4. A $25 discount is available for each adult worker provided by each respective school. If you have a volunteer who is interested in working a specific event, please e-mail Coach Ames. All other work assignments will be given out at the 4:45pm coaches meeting.
5. We will follow a rolling event schedule that is subject to change if weather conditions dictate.
6. If the meet is cancelled due to inclement weather, then we will attempt to hold the meet on an alternative date. If no alternative date is available, or if the meet is rescheduled and inclement weather leads to the cancellation of the meet a second time, then the meet itself will be cancelled.
If inclement weather causes the meet to be interrupted, then all events will continue at the point of interruption. If a weather-related interruption forces the stoppage of a running event in progress, then that running event will be re-run when and if the meet resumes.
7. Athletes will be assigned competitor numbers, which must be clearly written on the back of their right hand. All competitor numbers will be posted at www.KYTrackxc.com and distributed at the meet. No athlete will be allowed to compete without a competitor number.
8. The area of competition will be the track itself and the field within the track. This area will be restricted to include only athletes reporting to an event, athletes competing in an event, and coaches assisting with an event. Spectators are not allowed in the area of competition. Coaches who are not assisting with an event and athletes who are either not competing or reporting to an event will be in violation of the area of competition rules and asked to leave the area.
9. Coaches are responsible for being current on all meet-related announcements and are encouraged to check the Louisville City Championships meet page regularly at www.kytrackxc.com. Questions and comments about the meet may be directed to Coach Andy Ames (Andrew.ames@jefferson.kyschools.us).
10. When applicable, we will follow the same staggers as those used in the State Meet.
REPORTING TO EVENTS:
1. All running event athletes must report to the running event check-in clerk at the first call for their event. The location of the running event check-in clerk will be announced at the meet. If an athlete does not report to their event by the third (final) call, then the check-in clerk has the discretion of dropping that athlete from their event.
2. All field event athletes will be checked in at the location of their event, starting with the first event call. If an athlete does not report to their event by the third (final) call, then the check-in clerk at that particular field event has the discretion of dropping the athlete from their event.
3. If an athlete is competing in a field and a running event at the same time, then it is the responsibility of the athlete to communicate any potential conflict with the respective field event official and check-in clerk and resolve that conflict (e.g. changing the jump-order so that an athlete can compete in a running event).