Region 1 AAA 2015

Paducah, KY
Timing/Results CW Timing

Meet Information

Date/Time: Saturday, May 16th 5:00pm - 8:45pm

Location: Lourdes Field-McCracken County High School
6530 New Highway 60 West
Paducah, KY 42001

Participating Schools: Apollo, Christian County, Daviess County, Graves County, Henderson County, Hopkinsville, Madisonville-North Hopkins, Marshall County, McCracken County, Muhlenberg County, Owensboro

Meet Director: Steven "Vito" Spadafino (Head Boys Coach) steven.spadafino@mccracken.kyschools.us (270) 627-4668
Head Girls Coach - Jesse Byrd jesse.byrd@mccracken.kyschools.us (270) 559-9931
Athletic Director: Kris Garrett kris.garrett@mccracken.kyschools.us (270) 562-0655
HyTek Operator & FAT Timing: CW Timing - Cory Westerfield cory.westerfield@marshall.kyschools.us or cordog@mchsi.com (270) 703-7779 - FinishLynx Timing w/ Ultrak L10 as back-up
KHSAA Assigned Officials: Lil Brunson, Danny Houchin, Dan Bertke (Starter)
Jury of Appeals: Kris Durfee, Alan Sullivan, Pat Rowland, Fred Sowerby, Vito Spadafino

Regional Entry Fee: The KHSAA has agreed to pay for the team trophies and the KTCCCA will pay for the individual awards for our regions this year. We will use "Option 2" that was offered for this deal. In order for this to occur, Each School in the Region must have 1 HEAD COACH (not an assistant) as a KTCCCA Member and All-Schools must bring a Check for $10.00 payable to KTCCCA on the day of the Regional meet (This is a much better option than having each team pay $50.00 for every team entered). If you are not a current member you can also bring your KTCCCA Membership Application Form (Attached) filled out with the Membership Fee of $30.00 payable to KTCCCA. Remember it must be a Head Coach...if you are a member and you are not listed on the KHSAA as a head coach you must get your AD to fix this before the region.

Regional Team Instructions: Found on KHSAA website Read Carefully! Key Sections = Verification of Entry Times, Forms to be Collected, Declaration & Entry of Participants, KHSAA Competition Rules (Eligibility to Enter Tournament Play & Substitutions, Team Entry & Advancement to State Meet, Uniform Allowances), * Ignore HyTek Entry Instructions as we will be using MileSplit Online Entry.

Regional Entry Procedures: Region 1 Class AAA will be using MileSplit Online Registration through KYTrackXC.Com. For Help with Registration click link at top of meet page.

Deadlines:
Regional Entries Due - Tuesday, May 12th by 9:00pm (4 Days prior to the Regional Meet). After this time, an athlete may be added only to replace an injured or ill competitor, and only if documentation, signed by a physician, is presented to the KHSAA to cause the need for substitution. Since entry process is done via Milesplit, the window will close at 9PM on this day. NO EXCEPTIONS.

Preliminary Performance List - Wednesday, May 13th by 9:00pm (3 days prior to the Regional Meet) the manager shall distribute a preliminary performance listing.

Challenges - Thursday, May 14th by 9:00pm (2 days before the Regional Meet) any challenge to seed times shall be submitted. An entry with no time entered for an athlete may also be challenged as-well-as an athlete's 4 meet eligibility requirement. Challenges will be processed by the Meet Manager in consultation with the HyTek Operator using the MileSplit Database. The name of the challenging coach or administrator shall not be made known at any time.

Final Performance List - Friday, May 15th (1 day before the Regional Meet) the final performance list and competitor numbers will be distributed. There will be no substitutions unless there is documentation to the KHSAA of an injury that was not known to the coach prior to the entry being submitted.

Necessary Forms - Saturday, May 16th (Turn-in at Coach/Official Briefing on day of Regional Meet) TR112 Four Meet Verification Report, TR120 Medical Inhaler Form, TR122 Pole Vault Verification. Forms can be found on KHSAA website.

Regional Time Schedule:

4:00 Weigh-ins for Throwing Implements & Pole Vaulters (throwing implements must be weighed & marked, vaulters must be weighed and poles verified prior to the start of the meet)
4:15 Open Track for Warmups
4:30 Coach/Referee Briefing
4:45 Close Track for Warmups

FIELD EVENT SCHEDULE
Time Event
5:00 Girls Long Jump (Takeoff Board 2')
5:00 Boys Long Jump (Takeoff Boards 4' & 8')
5:00 Girls High Jump (Starting Height 4') followed by Boys High Jump(Starting Height 5')
5:00 Girls Pole Vault (Starting Height 5') followed by Boys Pole Vault (Starting Height 6')
5:00 Boys Shot Put followed by Girls Shot Put
5:00 Girls Discus followed by Boys Discus
6:30 Girls Triple Jump followed by Boys Triple Jump (Takeoff Boards at 18', 24', 30' & 36')

RUNNING EVENT SCHEDULE
Time Event
5:00 Girls 4 x 800 Meter Relay
5:15 Boys 4 x 800 Meter Relay
5:30 Girls 100 Meter High Hurdles
5:40 Boys 110 Meter High Hurdles
5:50 Girls 100 Meter Dash
6:00 Boys 100 Meter Dash
6:10 Girls 4 x 200 Meter Relay
6:15 Boys 4 x 200 Meter Relay
6:25 Girls 1600 Meter Run
6:35 Boys 1600 Meter Run
6:45 Girls 4 x 100 Meter Relay
6:55 Boys 4 x 100 Meter Relay
7:05 Girls 400 Meter Dash
7:15 Boys 400 Meter Dash
7:25 Girls 300 Meter Hurdles
7:35 Boys 300 Meter Hurdles
7:45 Girls 800 Meter Dash
7:50 Boys 800 Meter Dash
7:55 Girls 200 Meter Dash
8:00 Boys 200 Meter Dash
8:05 Girls 3200 Meter Run
8:20 Boys 3200 Meter Run
8:35 Girls 4 x 400 Meter Relay
8:45 Boys 4 x 400 Meter Relay
8:55 Awards

Team Scoring: 10-8-6-4-2-1

Awards: Medals for 1st-6th Place, Team Trophies for Regional Champions & Runners-up

Qualifying for State: http://khsaa.org/qualifying-for-the-state-meet-and-timing-notes/ The top two competitors in each event at the region meet shall automatically qualify for the state meet. The next ten best times/heights/marks from the state-at-large shall qualify for the state meet. In the event that the format for advancement to the state meet qualifies sixteen (16) or less competitors to each event, a set of automatic qualifying standards can be found on KHSAA website, and any other contestant not otherwise qualifying that meets the published time standards in accordance with the published guidelines shall also qualify for the state meet.

REGIONAL SITE SPECIFICATIONS

Bus Parking: Busses may drop off at track entrance and then park in the Bus Drop-off Loop by the school. Staff will be there to guide drivers.

Tent City: Schools may set-up Team Tents around the perimeter fence of the track. Teams may choose to sit in the Track Bleachers but No Tents Allowed in the Track Bleachers. The top of the adjacent football bleachers that look out over the track facility are available as well (tents are allowed there).

Warm-Up Area: Once the Track is Closed, all warm-up activities (jogging, relay exchange practice, hurdle mobility, etc.) must occur on the adjacent turf Football Field. The infield will be off-limits to athletes and coaches.

Trainers Tent: There will be an Athletic Trainer Tent on-site for any athletes who wish to have taping done before or during the meet and trainers will evaluate and treat any athletes who may incur an injury during the course of the competition. Ambulance will be on-call for medical emergencies.

Field Events: All field event venues are located inside the track complex. Coaches and parents must remain outside all barriers once the meet begins. Pole Vault Coaches with current PVSCB certification cards will be permitted in the designated Coaching Box for that event.

Check-in: Athletes will check-in for the 100/110m Hurdles & 100m Dash at the start line for those events. All other events will check-in at the Staging Area near the finish line at the west end of the bleachers. Only those athletes whose events have been called will be allowed in the staging area.

Competitor Numbers: Comp. #'s will be released 1 day prior to competition along with the performance list. No Bibs...Please write Athletes' Number on the back of their Left Hand with a Permanent Marker so you can read it when it is held out.

Admission: Student $2 Adult $5

Concessions: Full concessions will be available on-site. There will be a hospitality room available for coaches & officials during the meet.

Regional T-Shirts: Regional T-Shirts will be available on-site and can be customized to individual specifications with colors, names, events, etc. Shirt costs will range from $13 up to $20 depending on whether they want the polyester wicking shirts, tie dye, long sleeves, etc.