Meet Information
Central Kentucky Conference (CKC)
Track planning meeting- 1-19-17
Danville HS- Flex room
Member schools met to discuss upcoming conference track meet. Schools present were: Boyle, Bourbon, Burgin (via email), Casey (via email), Danville, East Jessamine, Garrard, Henry Clay, Lincoln, Mercer, Pulaski (via email), Rockcastle (via email), Shelby, West Jessamine, and Woodford. Anderson was not in attendance. Rotation was reviewed, and it is was requested by Casey to go out of turn for one year due to their deteriorating track conditions. Assuming they can remedy by next year, they plan to host in 2018. Danville was next on the rotation and they agreed to host. All were in favor of this.
The date of Friday May 5, 2017 was agreed upon by all. Discussion of plans if weather delayed or cancelled the meet were had. It was agreed that every attempt to complete the meet on Friday night would be used, and that only after a discussion at the meet involving all member schools and officials would a final decision be made. It is always a possibility that Saturday could be used as a back-up date, but most agreed that difficulties with getting a bus and other commitments would make this very difficult.
Discussion of a start time was revisited. Traditionally we try to start the meet at 6:00pm. We agreed that due to long travel, bus availability, and other factors, to amend this rule. We will start meet at 6:00pm unless a school contacts either the meet manager, or officials to let them know they are running behind. When the last bus arrives on site, we will start meet 30 minutes later to allow for warm-up time. Coaches meeting will take place fifteen minutes prior to meet start. Danville HS will be responsible for communication. Contact Chris Verhoven (859-583-6026; chris.verhoven@danville.kyschools.us) regarding the meet, or on meet day if you are going to be late.
Regarding field events, we all agreed to have a one-hour open pit, with 4 jumps or throws and no finals. Starting heights will be HJ Boys 52, Girls 42 and PV Boys 8, Girls 6. The following assignments for events were made:
Long jump: Burgin and East Jessamine
Triple jump: Boyle and Rockcastle
High jump: Lincoln and Bourbon
Pole vault: Woodford and West Jessamine
Shot put: Anderson and Garrard
Discus: Pulaski and Casey
Hurdles: Shelby
Exchange zones: Henry Clay
Blocks and runners: Mercer
Danville will be responsible for everything else including clerking, awards, t-shirts, concessions, gate, finish line, and officials.
Discussion of ordering trophies/medals included that Terry Yeast will order trophies from Coffmans. He will attempt to contact the company that we use for medals, but we may have to order from a new company as he is unsure if the company we have used is still in existence.
Gordon Bocock will be the starter/referee. Leslie Smith and Vicki Hiestand will do Hytek/Finish Lynx.
By contract, Conference dues are $150 and payable to Danville HS, c/o Chris Verhoven, 203 East Lexington Avenue, Danville, KY 40422. Fees should be paid ASAP but definitely by date of meet. If additional forms are needed from your school, please contact Chris Verhoven.
All schools have already signed and sent in 16/17 contracts, so no new contracts are necessary for this two year cycle.
Track planning meeting- 1-19-17
Danville HS- Flex room
Member schools met to discuss upcoming conference track meet. Schools present were: Boyle, Bourbon, Burgin (via email), Casey (via email), Danville, East Jessamine, Garrard, Henry Clay, Lincoln, Mercer, Pulaski (via email), Rockcastle (via email), Shelby, West Jessamine, and Woodford. Anderson was not in attendance. Rotation was reviewed, and it is was requested by Casey to go out of turn for one year due to their deteriorating track conditions. Assuming they can remedy by next year, they plan to host in 2018. Danville was next on the rotation and they agreed to host. All were in favor of this.
The date of Friday May 5, 2017 was agreed upon by all. Discussion of plans if weather delayed or cancelled the meet were had. It was agreed that every attempt to complete the meet on Friday night would be used, and that only after a discussion at the meet involving all member schools and officials would a final decision be made. It is always a possibility that Saturday could be used as a back-up date, but most agreed that difficulties with getting a bus and other commitments would make this very difficult.
Discussion of a start time was revisited. Traditionally we try to start the meet at 6:00pm. We agreed that due to long travel, bus availability, and other factors, to amend this rule. We will start meet at 6:00pm unless a school contacts either the meet manager, or officials to let them know they are running behind. When the last bus arrives on site, we will start meet 30 minutes later to allow for warm-up time. Coaches meeting will take place fifteen minutes prior to meet start. Danville HS will be responsible for communication. Contact Chris Verhoven (859-583-6026; chris.verhoven@danville.kyschools.us) regarding the meet, or on meet day if you are going to be late.
Regarding field events, we all agreed to have a one-hour open pit, with 4 jumps or throws and no finals. Starting heights will be HJ Boys 52, Girls 42 and PV Boys 8, Girls 6. The following assignments for events were made:
Long jump: Burgin and East Jessamine
Triple jump: Boyle and Rockcastle
High jump: Lincoln and Bourbon
Pole vault: Woodford and West Jessamine
Shot put: Anderson and Garrard
Discus: Pulaski and Casey
Hurdles: Shelby
Exchange zones: Henry Clay
Blocks and runners: Mercer
Danville will be responsible for everything else including clerking, awards, t-shirts, concessions, gate, finish line, and officials.
Discussion of ordering trophies/medals included that Terry Yeast will order trophies from Coffmans. He will attempt to contact the company that we use for medals, but we may have to order from a new company as he is unsure if the company we have used is still in existence.
Gordon Bocock will be the starter/referee. Leslie Smith and Vicki Hiestand will do Hytek/Finish Lynx.
By contract, Conference dues are $150 and payable to Danville HS, c/o Chris Verhoven, 203 East Lexington Avenue, Danville, KY 40422. Fees should be paid ASAP but definitely by date of meet. If additional forms are needed from your school, please contact Chris Verhoven.
All schools have already signed and sent in 16/17 contracts, so no new contracts are necessary for this two year cycle.